Apr 26, 2023
You’ve been given plenty of notice about an upcoming business trip and started planning the logistics. The only problem facing you now is the lengthy approval process.
Getting the green light for your trip can involve multiple people and take several weeks — or even months. In the end, despite initially having had plenty of time to plan, you find yourself in last-minute panic mode!
Thankfully, you can now make this long, tedious, drawn-out process a thing of the past.
Your company’s travel policy should give flexibility to travellers to go and get business done. Allowing employees to self-book business travel avoids the time-wasting back-and-forth — and valuable work trips are subsequently confirmed sooner.
But flexibility doesn’t leave management without control, which is where a robust corporate travel policy comes in.
Your main concern with self-booking business trips is likely to be the need for more supervision. But a robust set of travel policies ensures that all travel remains within budget.
A solid corporate travel policy removes the frustrations that surface from a business travel approval process by outlining the limits for travel and giving employees a set allowance. This saves your team valuable time but also removes any concerns about overspending.
The easiest way to do this is with Bolt Business.
With a Bolt Business account, you can build corporate travel policies in minutes, track all journeys, and monitor spending. Plus, you get invoices automatically, so your team won’t have to deal with expense reports.
When setting travel rules, you can build multiple policies and assign them to different teams, depending on their travel needs. These policies can include the following:
These rules are more than a mere guide for your team; when they open the Bolt app, they can only book rides that meet the travel policies. And when they hit their spending limit, they won’t be able to travel — assuring you that nobody misuses your company’s travel budget.
Depending on the size of your workforce, business travel invoices can soon pile up, and they can be challenging to track. Asking your team to add notes to each of their business rides makes organising expenses more effortless.
By setting up expense codes in your Bolt Business Company Dashboard, a prompt asks riders to select a specific code before booking a ride. Once selected, the expense code will be visible on invoices, allowing your finance team to connect trips with internal costs.
If the approval process wasn’t already long enough, another time-consuming task awaits employees when they return from business trips: expense reporting.
Keeping track of receipts and manually filling expense reports after each trip drains time and energy. By automating the expensing process, you speed things up.
Bolt Business automates all ride receipts to handle billing without a single paper receipt. With no time lost to filing expense reports, self-booking business travel is even easier!
Business travellers have made do with long approval processes for decades, but business needs can’t always wait. And the solution is to allow employees to book business travel themselves.
By empowering your employees to self-book business travel, you streamline the process and give your team more time to focus on the tasks that bring value to your business.
Not managing travel aspects like booking, expense reporting, and reimbursements saves hours of extra time.
Using Bolt Business, you control, manage, and pay for your team’s rides from your Company Dashboard. Trusting your employees to self-book their travel still leaves you in control.
Better still, when employees return to the office after a business trip, there are no expense reports to fill out.
You can sign up for Bolt Business online in minutes, and your team can start travelling for work with Bolt Business on the same day!
