23 Feb 2022
Your next business trip is a chance to bring success to your company.
Whether youâre meeting with a client, making a presentation, or looking to make a sale, you need a well thought out business travel plan. Taking the time to put one together is the best way to ensure success.
If you want to impress on your next work trip then follow our 9 tips for success when travelling for business.
Before you get to work drawing up a business travel plan, you need to know why youâre hitting the road in the first place. To do that, book meetings with your manager or stakeholders so that you know the purpose of the trip. The reason that youâre travelling for business canât be clear enough.
Making travel arrangements is where your calendar really comes into its own. Break down the trip as much as you can to know where you need to be and when. Note when youâll be travelling, when youâll be busy, and add locations to all meetings.
How much youâll need to take will depend on how long youâll be away and how far youâre planning to travel. Your electronics are essential when travelling for business so donât forget your phone, laptop, and charger.
As important as packing all of your essential items is remembering to pack them up again when you head back to the office.
When youâre travelling it can be hard to focus on what you want to achieve. Especially if youâre driving yourself. Thatâs why itâs a good idea to book a ride.
Rather than getting behind the wheel yourself, youâll have more time to prepare. You can make some notes, discuss plans with your team, or get some rest in the backseat.
This will also help to free your trip of stressful situations. Not driving yourself removes any chance of getting lost or struggling to find a parking spot.
Heading out of the office for business is an exciting opportunity. And, while it can be easy to get carried away, itâs important to stay safe. Note down any potential bumps in the road and find solutions before you set off.
83% of employees expect their company to protect their health and safety when travelling for business, the SAP Concur Business Traveler Report 2021 revealed. To feel safer when on business trips, travellers want more control over:
And you can achieve all of the above with Bolt Business.
A Bolt Business Team Account allows companies to control, manage, and pay for work rides taken by their team. After your employer creates their free Bolt Business account, they can add employees and set travel rules. By adding you ahead of your next work trip, youâll have the power to book work rides as and when you need them in the Bolt app â and charge them to your company.
Letâs take a look at everything employees need to feel safe on business trips and how Bolt Business can help:
You can book your work ride in the Bolt app without having to go through your employer. You will be given a spending limit (set by your employer) and can book rides when you need them.
Itâs important to be focussed on the meetings that youâve arranged during your work trip. If it begins to run over, but the car your company booked for you is waiting outside, then youâll be distracted. Having the flexibility to book your own rides will help to remove any stress.
When your meeting is over, open up the Bolt app and get a ride in minutes. We have a network of 2.5 million drivers across 45 countries so you can always count on Bolt for a ride.
In the 45 countries where we operate, you can get a ride in a Bolt car. In some of these countries, you can also drive a car, hop on one of our e-scooters or jump on an e-bike. Plenty of choice to get you from A to B.
Our safety-first approach is one of the biggest benefits for companies:
âWe at OâLearys like Bolt Business a lot. It is easy to use for team members and gives great history overview for managers. Always enough cars so each team member gets home safely.â
Jane Uibo, Service Manager at O´Learys Baltics.
Many employees will make sure that youâre fully covered during your business trip. But youâll need to double-check this before you head off. As some employees may expect you to take out insurance and theyâll reimburse you later.
Travel with Bolt and you can rest assured that all of our cars are fully-insured and the drivers have all been security vetted.
It can be tough to keep on top of your inbox when travelling for business. After all, youâll have plenty to keep you busy. Itâs useful to set an âout of officeâ letting colleagues, clients, and customers know that you may take longer than normal to reply. Include the contact details of another team member in this email.
Thereâs a strong chance that youâre going to have to spend money when youâre travelling for business. Whether itâs for somewhere to stay, food, or the travel itself, itâs important to know your companyâs process for reporting expenses so that you can be reimbursed.
After your trip, you could have a mountain of receipts piled on your desk. And reporting those expenses isnât the best use of your time.
When you ride for work with Bolt, a digital pre-filled tax receipt goes straight to your company. That will save you a lot of time and means thereâs no chance of losing any of your receipts along the way.
At the end of your business trip, take your manager or team through the key talking points. Itâs important that everyone is on the same page so that you can plan out the next steps.
Reflecting on your trip will also help you to plan the next one. Think about any areas that didnât go quite to plan or could have been smoother. Then youâll be in a better position the next time youâre planning a business trip.
Next time youâre travelling for business, increase your chances of success with Bolt Business.
Bolt Business gives you an affordable, reliable, and safe way to travel for work. And you wonât have to spend time manually filling out work ride expense reports when you get back to the office. Plus, all Bolt rides across Europe are carbon-neutral so all of your future business trips will be better for the planet too.
Be ready for your next business trip by signing up your company today!
