Junior Executive Assistant
We're looking for a new Junior Executive Assistant to join our fast-paced team and help keep our operations running seamlessly.
Location: Tallinn, EstoniaView all roles
About the role
As a Junior Executive Assistant, you will provide support to key stakeholders and the Executive Assistants team by handling administrative tasks, collecting information, approving travel requests, helping with event coordination, and assisting with a variety of daily responsibilities.
This isn’t a traditional assistant role: it requires discretion, curiosity, and a proactive mindset. In this role, you need to be quick to adapt, able to see the bigger picture, and take care of the details that help things run smoothly
What you can expect
Main tasks and responsibilities:
Supporting key stakeholders with processing expense reports and handling other administrative tasks for them.
Collaborating and working closely with the Executive Assistants team with travel bookings, managing and coordinating logistics for internal events and assisting with team projects.
Scheduling meetings, booking rooms, and quickly securing alternate spaces when plans change.
Helping manage and track ongoing tasks and action items.
Assisting with general work related questions and communication.
Handling ad hoc tasks, from collecting specific information to assisting with urgent, time-sensitive needs.
What we expect
About you:
Experience is great, but what we really look for is drive, intelligence, and integrity. So even if you don’t tick every box, please consider applying!
You have 1+ years of experience in a similar administrative or support role and experience with Google Workspace (Docs, Calendar, Meet, Slides, etc.) and Zoom.
You have experience helping to organise meetings, events, or activities.
You have time management and problem-solving skills, with multi-tasking abilities.
You are organised and understand how to prioritize and respond accordingly to be able to handle and process multiple, sometimes competing, requests.
You have a high level of diplomacy and confidentiality, with the ability to tackle very loosely defined problems and deliver an organised output.
You can clearly present your ideas in both written and spoken communication in English and Estonian.
Apply now and join us to make cities for people, not cars.
Become part of our People & Workplace team
Why you’ll love it here:
Accelerate your professional growth with unique career opportunities.
Enjoy a rewarding salary and stock options, knowing that as Bolt succeeds, so do you.
Take care of your physical and mental health with our wellness perks.
Celebrate 5 years at Bolt with a 1-month paid sabbatical to recharge.
Connect with colleagues at annual company events and smaller team gatherings.
Balance flexibility and in-person collaboration with our hybrid model, including at least 12 monthly in-office days.
*Some perks may differ depending on your location.About us
We believe in creating an inclusive environment where everyone is welcome, regardless of race, colour, religion, gender identity, sexual orientation, age, or disability.Our ultimate goal is to make cities for people, not cars, and we need your help to achieve this mission!
