Executive Assistant, Senior Leadership Team

We are looking for an experienced Executive Assistant to join our team and provide proactive, high-level support to our Vice Presidents and their leadership teams. This role is ideal for someone who thrives in a fast-paced environment, enjoys bringing structure to complexity, and takes pride in enabling leaders to focus on strategic priorities through exceptional organisational and communication skills.Location: Tallinn, Estonia

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About the role

The Executive Assistant supports Vice Presidents and their teams by managing calendars, schedules, and essential administrative tasks. This role helps streamline scheduling, supports task prioritisation and follow-up, and assists with gathering information and preparing reports as needed. The Executive Assistant plays a key role in enabling smooth daily operations and supporting effective decision-making across the leadership team.

Main tasks and responsibilities:

Proactively coordinate and support leadership with scheduling, travel, events, and calendar management.
Manage executive communications, filtering, prioritizing, and drafting responses to ensure smooth information flow.
Prepare and format presentations, reports, and documents for leadership meetings.
Track action items and project progress, flagging challenges and proposing solutions to keep initiatives on track.
Organize meetings, conferences, and events, handling logistics, venues, catering, and follow-ups.
Oversee travel arrangements, including flights, accommodation, and itinerary management.
Main tasks and responsibilities:

About you:

You have 3+ years of experience in a similar administrative or support role.
You have experience coordinating meetings, events, and activities.
You are highly organised, with an ability to manage multiple tasks.
You have excellent communication skills, both written and verbal.
You are detail-oriented and have a strong ability to manage time effectively.
You can maintain a high level of confidentiality and professionalism.

Experience is great, but what we really look for is drive, intelligence, and integrity. So even if you don’t tick every box, please consider applying!

About you:

Apply now and join us to make cities for people, not cars.

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Why you’ll love it here:

The People and Workplace team attract top talent and support our people’s growth. We operate in a high-growth, multi-vertical environment where thinking outside traditional HR practices is essential. Our team develops fit-for-purpose solutions, creating an exceptional employee experience.

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Play a direct role in shaping the future of mobility. Impact millions of customers and partners in 600+ cities across 50+ countries. Work in fast-moving autonomous teams with some of the smartest people in the world. Accelerate your professional growth with unique career opportunities.

Get a rewarding salary and stock option package that lets you focus on doing your best work. Enjoy the flexibility of working in a hybrid mode with a minimum of 3 days in the office each week to foster strong connections and teamwork. Take care of your physical and mental health with our wellness perks.

About us

With over 200 million customers in 50+ countries, Bolt is one of the fastest-growing tech companies in Europe and Africa. And it's all thanks to our people.

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We believe in creating an inclusive environment where everyone is welcome, regardless of race, colour, religion, gender identity, sexual orientation, age, or disability.

Our ultimate goal is to make cities for people, not cars, and we need your help to achieve this mission!

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